Use the Teaching tab on a person's staff page to keep teaching profile details current and to check whether the profile is linked to a login.
Accessing Teacher Management#
Open Admin > Settings > Staff, open the person, and choose the Teaching tab. To show only teachers, choose Teacher in the role filter first. The Teaching tab shows the profile status, an Edit teaching profile button, and an arrow button next to it, More teaching actions, with the linking and status actions.
A person who teaches but has no login yet is listed under Pending staff access > Placeholder profiles. Choose their name to open their staff page.
Editing Teacher Information#
Choose Edit teaching profile on the Teaching tab. The dialog includes Full Name, Primary Style, Instagram Handle, Profile Image, and Bio. Choose Save Changes when you are done. Staff contact details are managed from the related staff record under Admin > Settings > Staff.
Profile Photos#
Upload a profile image from the Edit teaching profile dialog.
Photo Requirements#
The current editor accepts image files under 5 MB. Choose an image that clearly represents the person and check how it appears on the profile after saving.
Uploading Photos#
Choose Change Photo or Upload Photo in the Edit dialog, select an image file, and choose Save Changes.
Banner Images#
The Teaching tab can show a Card banner item in its Profile Completion section. The Edit dialog provides a Profile Image control but no separate Card banner field, so use the controls shown on your current page.
Teacher Bios#
Use the Bio field in the Edit dialog to describe the teacher's background, approach, and focus. The field uses a rich text editor, so review the saved result in the About section of the Teaching tab.
Bio Structure That Works#
Start with a brief introduction, then describe the person's approach and focus. Keep details current and easy for customers to understand.
Example Bio#
Sarah teaches Vinyasa and Yin Yoga, with a focus on breath awareness and mindful movement. Her classes welcome people who want to build a steady, practical practice.Social Media Links#
Use the Instagram Handle field when the teacher wants to add an Instagram username to the profile. Follow the format shown in the current field and review the profile after saving.
Linking Unlinked Teaching Profiles#
A teaching profile with no login is a placeholder profile. Its staff page header says No login yet. You can connect it to an existing staff member's login.
When to Link a Profile#
- The profile already exists and you need to match it to a staff record
- You are connecting a profile to the correct person after onboarding
- You are reviewing a profile under Pending staff access > Placeholder profiles
How to Link a Profile#
- Open Admin > Settings > Staff > Pending staff access > Placeholder profiles and choose the person's name.
- On the Teaching tab, open More teaching actions.
- Choose Link Staff Member.
- Search for and select the matching staff member.
- Confirm the link.
After Linking#
After the link is saved, the profile no longer appears under Placeholder profiles. Open the staff member's page to confirm their access and teaching profile.
Profile Completion#
On a person's Teaching tab, the Profile Completion section checks six items: Profile picture, Card banner, Bio, Primary style, Instagram, and Full name. The Teaching workspace completion banner is a separate view: it checks Bio, Profile Image, and Primary Style as required, while Instagram Handle is optional.
Advanced Settings#
Use Public Profile in More teaching actions when it is available. The current Edit dialog does not show separate SEO, profile URL, or contact visibility controls. Review the public profile before sharing it with customers.
Managing Multiple Teachers#
For multiple teachers, open Admin > Settings > Staff and choose Teacher in the role filter. Then open each person and review their Teaching tab. There are no Active or Inactive tabs; each person's status shows on their Teaching tab.
Managing Teacher Status#
On the Teaching tab:
Activate/Deactivate Teachers#
- Open More teaching actions and choose Activate or Deactivate.
The profile shows an Active or Inactive status after the action. Review the current profile and service setup before relying on any downstream booking or customer-facing result.
Profile Connection Status#
- Linked: The teaching profile is connected to a staff member's login. More teaching actions offers Unlink teaching profile.
- No login yet: The profile is a placeholder profile. Its staff page shows only the Teaching and Availability tabs, and More teaching actions offers Link Staff Member.
Archiving vs Deleting Teachers#
More teaching actions shows Deactivate or Activate. No Delete action is shown in the profile workflow described here. Verify the effect of a status change in your current setup before relying on it for customer visibility or record retention. See Teacher Status Management for the related workflow.
Common Issues#
Image upload error: Choose an image file under 5 MB. The current editor reports when the file is not an image or is too large.
Images look blurry: Try a clearer source image, then save the profile again and review the result.
Rich text formatting not saving: Use the editor's built-in tools rather than copying from external sources. Some special characters can cause issues.
Changes not showing: Make sure you clicked Save Changes and try refreshing your browser. Check the person's Teaching tab first to confirm changes saved properly.
Can't link profile: Check that you are selecting the correct staff record. If the person still needs a staff record or invitation, start from Admin > Settings > Staff.
Related Articles#
- Adding Staff Members - Give someone access to the studio first
- Teacher Status Management - Activate and deactivate teachers
- Teaching profiles on a staff page - The Teaching and Availability tabs on a staff page
- People Overview - Where customers, staff, and teaching profiles live
- Public Testimonials - Manage customer reviews